REQUEST FOR EXPRESSION OF INTEREST

(Supply, Customization and Implementation of Web – Enabled Integrated National Social Security Administration System

(INTERNATIONAL COMPETITIVE BID)

Client: - FDRE, Public Servants Social Security Agency

Project: Integrated National Social Security Administration System.

Consulting Service: Supply, Customization and Implementation of Web – Enabled Integrated National Social Security Administration System

Procurement Reference Number: - ISSSAS/0005/2021

Job Title: - Supply, Customization and Implementation of Web – Enabled Integrated National Social Security Administration System

The main objective of this assignment: The main objective of the project is to hire a competitive and experienced information system development company to implement Web-enabled Integrated National Social Security Administration System (WINSSAS).

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Specific objectives

The specific objectives of the project includes but not limited on:

 To purchase, customize and implement Web-enabled Integrated National Social Security Administration System (WINSSAS).

 Employ a system that can perform pension registration, contributions, benefits Entitlement & payments and other related activities easily

 Enable the agency to collect pension per employee as well as per organization

 Employ a system that can handle investment and Asset activities

 Implement a system that can manage customers grievances

 Apply a system that can help stakeholder to connect online with a system

 Execute a system that can solve a problem with fund and finance activity

 Implement a system that can handle document management activities related to pension administration.

 Assure interoperability between the two agencies (public and private)and key stakeholders systems

 Execute the data migration from the existing system to the new system properly

 Apply Biometric system as one of identity verifier in the system

 The system should meet International Financial Reporting Standard(IFRS)

The Scope of the assignment: - The Consultant is expected setting up Web – Enabled Integrated National Social Security Administration System (WINSSAS) that can support:

 Pension Registration Management System

 Pension Contribution Collection Management System

 Pension Benefit Entitlement and Payment Management System

 Document Management System of Pension Administration

 Customer Service Management System

 Fund and Finance Management System

 Investment and asset Management System

The physical scope of the assignment will be focused at Public Servants Social Security Agency and Private Organization Employees Social Security Agency that are currently functioning 11/eleven regions which have 59 branches and 10 regions which have 40 branches respectively. But the supplied, customized and implemented systems are expected to be applicable to new region(s) and branch(s) in the country (which means the new system must be extendable and modifiable). The scope of the Web – Enabled Integrated National Social Security Administration System development includes but not limited on:

 Requirement Analysis Document (RAD)

 System Design Document (SDD)

 User acceptance criterion documents.

 System Architecture Document (SAD)

 Software Customization

 Data Migration

 Source code of Software (The final customized full software Source code)

o Deliver The final customized full software Source code to PSSSA & POESSA

 Identifying Required Infrastructure (Network and Hardware)

 And the system implementation support that includes

 System testing (Quality Assurance, Quality control, testing, acceptance and commissioning)

 Third party certificate system testing (Form International Software Tester organization)

 System Administration Manual

 End -User –Manuals

 System Administrators and End -User – training

 Technical Implementation and maintenance support for 3 years/by organizing project management and project implementation units)

Required qualifications: - The assignment requires at least 16 professionals with different qualifications and education levels. That is:-

• Project Coordinator/Manager/:- with a PHD or MSc in Computer Science and or Project Management having a minimum of 10 years and 12 years of relevant experiences respectively in Project Coordination/Management and should have knowledge of software architectures and software application development technologies and experience in managing document management or enterprise content management development projects.

• System Analyst (Minimum 2):- with PHD or MSc or BSc in Computer Science or related fields having a minimum of 8 years, 10 years and 15 years of relevant experiences respectively as a system Analyst and should have an experience and knowledge of software engineering practices, experience of working with formal project management methodologies and tools.

• System Designers/Architects (Minimum 2):- with PHD or MSc or BSc in Computer Science or related fields having a minimum of 8 years, 10 years and 15 years of relevant experience respectively as a system Designers/ architects and should have ample experiences on the system design and architects.

• Software Developers/Programmers/Software Engineers (Minimum 6):- with PHD or MSc or BSc in Computer Science or related fields having a minimum of 8 years, 10 years and 15 years of relevant experiences respectively as a software developer/programmer, Experience of planning, organization and visualization of business logic and ideas into a coherent and useful architecture. Experience of working with formal software development methodologies and tools is required Project experience with one or more object-oriented development languages in an application server environment and should have knowledge of software design processes. Certification in software area.

• Hardware & Network Security Professionals (Minimum of 2):- with PHD or MSc or BSc in Network Engineering or Computer Science or related fields having a minimum of 8 years, 10 years and 15 years of relevant experience respectively as a Hardware & Network Administrator and LAN and WAN. International Certification in the Network area at the expert level.

• Database Specialists/Developers (Minimum of 2):- with PHD or MSc or BSc in Computer Science or related fields having a minimum of 8 years, 10 years and 15 years of relevant experience respectively as a Database Specialists/Developer, Experience of planning, organization and visualization of business logic and ideas into a coherent and useful architecture. Experience of working with formal database development methodologies and tools is required Project experience with one or more database languages in an Database server environment and should have knowledge of database design. International Certificate in the selected DBMS at expert level

• Subject Matter Professional/s/ :- PhD or MSc or BSc in Pension or Social Security or related fields having a minimum of 8 years and 10 years and 15 years of relevant experience respectively as a Social Security Profession.

• The overall project may take 17 months after signing of the contract agreement

Short list criteria:-

The following criteria will be used to select the bidder:

Mandatory criteria

 At least two social security (pension administration) software Projects Testimonies/certificates of successfully completed.

Additional criteria

 Core business of the firm should be social security (pension administration) related.

 Years of experience of the company.

 Name of the software on the shelf that the company has and the modules it includes

 Other software Projects Testimonies/certificates which are successfully completed directly related to the scope.

 Team Composition & Experience.

 Organizational Structure of the company.

 The recent three years Audit Financial Status of the company.

 Latest Approaches & Methodology of the project.

The consultant will be selected in accordance with procedure set out in the Federal Democratic Republic of Ethiopia Public Procurement Agency Guidelines Selection and Employment of Consultants by Public Procurement agency, April, 2011.

Within this, Public Servants Social Security Agency now invites all eligible consultants to indicate their interest in providing the services. So Interested consultants must provide information indicating that they are qualified to perform the services (brochures, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc.). Consultants may associate to enhance their qualifications.

Expression of Interest must be delivered to the address below not later than 15 working days after the Request of expression of interest noticed in the Ethiopian Reporter Newspaper, Fortune, and Ethiopian Herald, PSSSA website, Ethiopian Procurement and Property Administration Agency website

Note: The bidder should attaché all the necessary legal documents to be considered in the bid.

The firms may obtain further information from the address below during office hours: 8:30 A.M -12:30 AM and 1:30 P.M 5:30 P.M from Monday to Friday.

N.B. The expression of interest document (The proposal) shall not be more than 25 pages (the remaining firm experience letter, experts CV, and other supportive letters should be annexed)

Attn: Procurement & Finance Directorate

E-mail: psssaprocurmentteam@gmail.com

Physical address: Queen Elizabeth Street, 4kilo

Addis Ababa, Ethiopia

Office No.: 502

Telephone No. +251111223800

Public servant social security have been awarded by federal anti corruption commission for its exemplary work in fighting corruption

Customers can now process their requests and inquiries at any of 60 PSSSA branch offices located all over Ethiopia.

PSSSA have now resumed services and operations in Areas that were affected by the was, including in Dessie and Woldia

ውድ ተከታታዮቻችን ተቋማችን ከኢትዮጵያ ብሮድካስቲንግ ኮርፖሬሽን ጋር በመተባበር FM 97.1 ላይ  በሀምሌ 21/2014 ዓ/ም ከጠዋቱ 3፡00 ጀምሮ  አዋጅ ቁጥር 1267/2014 ( ወይም አዲሱን አዋጅ) በተመለከተ የቀጥታ ውይይት  ስለሚኖረን  በአዋጁ ዙሪያ ጥያቄ፣ ሀሳብና አስተያየት በስልክ መስመር  011 552 54 84/85 እየደወላችሁ ሀሳባችሁን መግለፅ የምትችሉ መሆኑን ከወዲሁ እንገልጻለን፡፡

INVITATION FOR BID

National Competitive Bidding

Procurement Reference Number:

1. Public Servants' social security Administration (PSSSA) here by invites sealed bid from eligible and qualified bidders for Design, Supply, Construction, Installation, Migration, Training and Commissioning of Modular Data Centre Infrastructure on Turnkey Basis.
2. Bidding will be conducted in accordance with the open tendering procedures contained in Public Procurement and Property Authority proclamation of the Federal Government of Ethiopia for National Competitive Bid and open to all eligible bidders.
3. The bidding procedure to be followed is two stage envelope procedures. The first envelope containing the preliminary qualification and Technical proposal requirement clearly marked "Technical proposal" shall contain mandatory document listed in the bidding Document and Bid Security should be wax sealed. The second envelope containing the Financial requirement clearly marked "Financial proposal" Shall contain Financial Offer and Recent Cost Break Down with two copies, each should be wax sealed and the two envelope shall also be enclosed by an outer envelope marked "
4. A complete set of document can be purchased on submission of written application and original document with its copies of,

• Tin Number certificate,
• VAT registered certificate,
• Proof of their up to date registered certificate from Authorized Business Licenser,
• supplier list Registration on PPA Websites,
• Renewed Trade License and
•  Tax Clearness Certificate from concerning Authority, and up on payment of non-refundable fee Ethiopian Birr 1,000 (One Thousand)

5. All bids must be accompanied by bid security: Birr 1,000,000.00 (one million). The bid security shall be in original form of Unconditional Bank Guarantee or CPO from any Commercial Bank in Ethiopia. The Bid Security shall be valid for at least One Hundred twenty (120) days including 28 days after the Bid submission deadline. Bid will be opened in the presence of bidders' representatives, who choose to attain on the same place and Date as bid submission. At the following address: -

    Public Servants' Social Security Administration (PSSSA) Floor/Room No.-502 Arat Kilo, Queen Elizabeth Street Telephone: +251-111232696, Addis Ababa, Ethiopia

6.  Bidders may obtain further information from, and inspect the bidding document at the address indicated on #5.
7. Bid shall be valid to a period of 60 days after bid opening and must be delivered with in the 16 calendar days from its first date of advertisement on the newspaper and if the opening day doesn't fall on the working day, the bid opening and closing shall be held on the next working day at the same place and time.
8. The bid security shall, at the bidder's option, be in the form of a certified cheque of first payable order (CPO) or an unconditional bank guarantee by any commercial bank. The format of the bid security should be in accordance with the form of bid security included in section 4 of bidding forms or another acceptable to the Employer. Bid/security shall be valid for 28 days beyond the validity of the bid.
9. Document may be inspected & can be purchased at Public Servants' social security Administration (PSSSA);

• Bid must be delivered up to 16^th days at 8.00PM (local time) and opening shall be on the same day at Public Servants' social security Administration office No 502 at 8.30 PM (local time)
• Partial bid and award shall not be allowed. And No one is allowed to duplicate or transfer the bidding document that one acquired to participate under this invitation. Legally authorized agents can collect the bidding documents for each principal they are representing.

10. Public Servants' social security Administration (PSSSA) will not accept any rebates from selected items of work if bidder wants to give rebate it must be from the total sum.
11. Public Servants' social security Administration (PSSSA) reserves the right to reject any or all bids. Bidders are initiated to fill, sign, and seal all the forms of the bid documents and failure to do so will result automatic rejection from the tender.

•All Bids must include value added tax (VAT) on the summary of the bid price

FDRE,

Public Servants' Social Security Administration

Telephone: +251-111232696

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INVITATION FOR BID

International Competitive Bidding

Procurement Reference Number:

1. Federal Democratic Republic of Ethiopia The Public Servants Social Security Administration now invites sealed bids from eligible and qualified bidders for Turnkey supply & deployment of web-enabled integrated national social security administration system software.
2. Bidding will be conducted through the International competitive bidding process and is open to all bidders from Eligible Source Countries as defined in the Bidding Documents.
3. Bidding will be conducted in accordance with the open tendering procedures contained in Public Procurement and Property Authority proclamation of the Federal Government of Ethiopia for national Competitive Bid and open to all eligible bidders (latest PPA Version 2011 and amended December 2016).
4. Qualifications requirement includes submission of original documents with its copies of:
   • Software product licensed by the regulatory authority in the country of product development to supply the software product and its inspection certificate.
   • Supplier registration certificate from Regulatory Agency and Software Product Authorization of the software system required.
   • Renewed Trade license
   • VAT Certificate TIN, Tax Clearance certificate required for local Agents.
   • Additional details are provided in the Bidding Documents.
5. A complete set of bidding documents in English may be purchased by interested bidders on the submission of a written application to the address below and upon payment of a non-refundable fee of Birr 5000.00 (Five Thousand Birr) or USD equivalent starting from the date of this publication.
6. The Bid price shall be valid to a period of 120 days after bid opening and must be delivered with in the 46 calendar days from its first date of advertisement on the newspaper and if the opening day doesn't fall on the working day, the bid opening and closing shall be held on the next working day at the same place and time.
7. All bids must be accompanied by a bid security of 10,000.00 (Ten thousand) USD in the form of Cash payment order CPO or Unconditional Bank Guarantee letter from local bank in separate envelope and must be delivered up to 46^th days at 8:00 PM (local time) and opening shall be on the same day at Public Servants' Social security Administration office No 502 at 8:30 PM (local time).
8. Partial bid and award shall not be allowed. And No one is allowed to duplicate or transfer the bidding document that one acquired to participate under this invitation. Legally authorized agents can collect the bidding documents for each principal they are representing.
9. The Bid Security shall be valid for at least one hundred twenty (120) days starting from 28may2023.
10. Bidders shall be required to submit:
    • Sealed, waxed and stamped Technical Proposal including eligibility documents:
      • One original and one copy, and
      • CPO or Unconditional Bank Guarantee
    • Sealed, waxed and stamped Financial Proposal: one original and one copy, at the address below
11. Public Servants' social security Administration (PSSSA) reserve the right to reject all or parts of the bid.
12. Public Servants' social security Administration (PSSSA) will not accept any rebates from selected items of work if bidder wants to give rebate it must be from the total sum.
13. All Bids must include value added tax (VAT) on the summary of the bid price
14. The address mentioned above is:

FDRE,

Public Servants' Social Security Administration, floor 5, room No. 502.

Telephone: +251-111232696

Email:  psssaprocurmentteam@gmail.com

Arat Kilo, Queen Elizabeth Street, Addis Ababa, Ethiopia.